1.1 This Policy aims to set out the provisions with the objective of ensuring that the Shareholders of the Company (“Shareholders”), and, in appropriate circumstances, the investment community, are provided with ready, equal and timely access to the information about the Company (including its financial performance, strategic goals and plans, material developments and corporate governance), in order to enable Shareholders to exercise their rights in an informed manner, and to allow Shareholders and investment community to engage actively with the Company.
1.2 For the purpose of this Policy, references to the investment community is intended to include the Company’s potential investors as well as analysts reporting and analysing the Company’s performance.
2. General Policy
2.1 The Board shall maintain an on-going dialogue with Shareholders and the investment community, and will regularly review this Policy to ensure its effectiveness.
2.2 Information shall be communicated to Shareholders and the investment community mainly through the Company’s financial reports (interim and annual reports), annual general meetings and other general meetings that may be convened, as well as by making available all the corporate communications submitted to The Stock Exchange of Hong Kong Limited (“HKEx”) and published on the websites of HKEx (http://www.hkexnews.hk) and the Company (https://www.valuepartners-group.com).
2.3 Effective and timely dissemination of information to Shareholders and the investment community shall be ensured at all times. Any question regarding this Policy shall be directed to the Head of Finance and Investor Relations.
3. Communication Strategies
3.1 Shareholders should direct their questions about their shareholdings to the Company’s Branch Registrar in Hong Kong, Tricor Investor Services Limited.
3.2 Shareholders and the investment community may at any time make a request for the Company’s information to the extent such information is publicly available.
3.3 Shareholders and the investment community shall be provided with designated contacts in order to enable them to make any query in respect of the Company.
3.4 Corporate communication will be provided to Shareholders in both English and Chinese versions. Shareholders have the right to choose the language (either English or Chinese) or means of receipt of the corporate communications (in hard copy or through electronic means).
3.5 Shareholders are encouraged to provide, amongst other things, in particular, their email addresses to the Company in order to facilitate timely and effective communications.
3.6 A dedicated Investor Relations section is available on the Company’s website. Information on the Company’s website is updated on a regular basis.
3.7 Information released by the Company to HKEx is also posted on the Company’s website immediately thereafter.
3.8 All press releases issued by the Company or its subsidiaries will be made available on the Company’s website.
3.9 Shareholders are encouraged to participate in general meetings or to appoint proxies to attend and vote at meetings for and on their behalf if they are unable to attend the meetings.
3.10 Appropriate arrangements for the annual general meetings shall be in place to encourage Shareholders’ participation.
3.11 Board members and external auditors will attend annual general meetings to answer Shareholders’ questions.
Investment Market Communications
3.12 Investor/analysts briefings and one-on-one meetings, roadshows (both domestic and international), media interviews, marketing activities for investors and specialist industry forums etc will be available on a regular basis.
4. Shareholder Privacy
4.1 The Company recognises the importance of Shareholders’ privacy and will not disclose Shareholders’ information without their consent, unless required by law to do so.
* Corporate Communication refers to any document issued or to be issued by the Company for the information or action of holders of any of its securities, including, but not limited to, the directors’ report and annual accounts together with a copy of the auditor’s report, the interim report, a notice of meeting, a circular and a proxy form.